DOC-it is a program run by DefendDefenders (East and Horn of Africa Human Rights Defenders Project) to support human rights organisations to implement or improve electronic documentation systems for human rights monitoring and related advocacy activities in Uganda.

Reliable, comprehensive and verified documentation is at the heart of human rights work and contributes directly to the credibility and impact of advocacy activities. By utilising electronic documentation systems (databases), organisations can leverage technology to better store, understand, and utilise the information they collect.

In DOC-it, organisations will be supported through training, strategic planning, and technical assistance to deploy an electronic documentation system or improve an existing project. The goal of the project is to better understand, present, and communicate the data which emerges from this documentation, and to plan advocacy and communications actions to maximise the impact of this information.
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The application deadline is 7th June 2016. For any inquiries contact ict [at] defenddefenders.org.

What are electronic documentation systems?

Electronic documentation systems are database software which can be used by organisations to better manage and access their documentation data. While every system offers a different set of features, most systems can store your reports, search within them, sort records, and perform basic reporting and statistical presentations. Data may be further understood and presented using tools such as Excel or Google Sheets and presented online or in print using various visualisation techniques.

There are many free and open source electronic documentation systems which have been designed to be used by human rights organisations.
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Some of the systems we are familiar with are Martus, OpenEvSys, CiviCRM, CaseBox, and OHCHR’s Complaints Management System. Every software has its pro’s and con’s and these should be understood at the planning stage of any documentation project. We are software-agnostic and will seek to support the best ‘fit’ for any organisation.

Who is it for?

DOC-it is open on an application basis for Ugandan human rights organisations already documenting human rights violations with or without electronic documentation systems, or are in the process of launching a new documentation project.

Organisations must have the capacity to fully execute their documentation projects including a documentation lead officer and a technical officer who will administer the electronic systems.
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What is the selection criteria?

We will assess applications on several criteria, including:

• The organisation is based in Uganda;
• Strength of existing documentation project or capacity to implement planned projects;
• Capacity to administer and lead an electronic documentation project;
• Capacity to conduct advocacy and communications actions;
• Our ability to offer meaningful support to the project.

Doc-It is supported with the generous financial assistance of the Embassy of the Kingdom of the Netherlands in Kampala, Uganda.